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How to Use Our Free Homeschool Attendance Record

By Sun Kyu Bae | Published May 22, 2009 | Articles | print printer friendly version

This is simply one of the best student attendance record documents that you can use for your homeschool - it's absolutely free!

6/25/13 UPDATE: The homeschool attendance record noted below has been updated for the 2013 - 2014 school year! There are no differences in how to use our homeschool attendance record so all the instructions below still apply. Don't forget to request your FREE copy now!

Hi everyone!

I'm proud to say that this article is the first in a series that will focus on free documents for you and your homeschool.

Today, I'm going to explain how to keep track of your student's attendance with ProntoLessons' simple but complete attendance record.

Now, before I go any further, the attendance record that we created is an Excel file. So as long as you have Microsoft's Excel software on your computer, you should be able to use our attendance record in no time flat.

Ready? Let's go!

Attendance Record Overview

The illustration below shows you the entire document (or click here to open a bigger version of the illustration in a new window) - it's essentially the entire school year on one page. But before I go into how to use the attendance record, let me explain how to read it first.

homeschool attendance record

The title of the document and school year is located at the top, just under our ProntoLessons banner. Below that, there are 4 white fields going across that you will fill out: 1) student name, 2) school name, 3) grade, and 4) teacher name.

Below that you will see a legend that stretches across the calendar. We used 3 letters for attendance status: 1) "P" for present, 2) "T" for tardy, and 3) "A" for absent.

Below this legend is the calendar. Notice as you read down the first column that we included 13 months, from August of 2009 through August of 2010 - we did this to make this document flexible enough for those who wish to start their homeschool earlier or later than the traditional school year.

Now, to the right of the month column are the dates, represented by black numbers and highlighted in gray. So for example, September goes out to the number "30", while October goes out to the number "31".

And if you look at the three fields to the right of the dates, these fields automatically add up the "Ps", "Ts", and "As" for you as you fill in the appropriate status of attendance for your student.

Finally, at the lower right corner is a total of the "Ps", "Ts", and "As" that are automatically calculated so that by the end of the homeschool year, you'll know exactly how many days your student was present, tardy, and absent.

Let's run through an example of how you would fill this record out.

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