How to Use Our Free Homeschool Attendance Record
By Sun Kyu Bae |
Published May 22, 2009 |
Articles |
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This is simply one of the best student attendance record documents that you can use for your homeschool - it's absolutely free!
How to Fill Out the Attendance Record
Now, after you're done completing the student name, school name, grade, and teacher name information, what you're going to do each day is fill in the white fields just beneath the corresponding date with the attendance status of your student.
So for example, if today is September 25th, you will go to the white field just beneath the number "25" in the month of September and you will click into the white field, which will then activate a drop down box. Notice that the only values you can enter in the drop down box are "P", "T", and "A". Use the drop-down box and select "P" for present (click here to open a bigger version of the illustration shown below in a new window). You will continue to record your attendance for each date in this same way until your homeschool year is complete.
If you make a wrong selection in the drop down box no worries - just delete using your keyboard "delete" key, re-select the blank option, or re-select the correct data.
At this point, you may be asking, "why did you include all the dates (i.e., weekends) in the attendance record?"
Well, I don't know about you, but sometimes due to our hectic schedules, Serina and I have to teach Ryan on the weekends. So again, in the name of flexibility, we wanted you (and us!) to be able to record attendance on weekends (and holidays) as well.
So, what happens if you don't teach your child on weekends? Then just leave the weekend dates blank and fill in the attendance status for those dates in which you planned to give lessons (I say "planned" on the off-chance that your student may be sick on that planned day, so you would then have to fill in an "A", for absent).
As you can see in this example (click here to open a bigger version of the illustration shown below in a new window), I filled in the attendance chart with some random "Ps", "Ts", and "As" and you will notice that the attendance record automatically calculate the totals for you at the far right 3 columns titled, "P", "T", and "A".
One last note about using this document - this Excel file has 4 versions of this same attendance record copied to different spreadsheets (called "tabs" named "sheet1", "sheet2", "sheet3", and "sheet4" - you can see these tabs at the bottom of the spreadsheet) within the file. Why did I do this?
Simply because the attendance record is for tracking attendance for one student, so if you have more than one student (I assume including 4 attendance records was a safe assumption - I really admire you if you homeschool more than 4!), you can use those additional attendance records for your other students.
If you want, you can even name each attendance record to match the name of your student. Simply go to the Excel file, double click on each tab that the attendance record is located, and just write in your student's name (see illustration below or click here to open a bigger version of the illustration in a new window).
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